Title and Board Action Requested
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Approve piggybacking U.S. Communities, National IPA & NCPA, wholly owned subsidiaries of OMNIA Partners Public Sector, Contract No. 2021002788, RFP No. 001811, Print Goods & Services, and approve the master agreement with Ricoh USA, Inc. for the 60-month leasing of multi-function copier devices district-wide and authorize spending for an estimated $522,683.57 annually.
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Executive Summary
The Director of Purchasing & Warehousing, on behalf of the Superintendent of Schools, hereby requests the Board approve the piggybacking of U.S. Communities, National IPA & NCPA, wholly owned subsidiaries of OMNIA Partners Public Sector, Contract No. 2021002788, RFP No. 001811, Print Goods & Services, and approve the master agreement with Ricoh USA, Inc. for the 60-month leasing of multi-function copier devices district-wide. The 60-month lease agreement expenditure is as follows:
District Fleet Lease: $16,966.80 monthly (10.44% savings from previous contract)
District Fleet Usage: $10,000.00 monthly (estimated)
CPC: $.0034 B&W/$.040 Color
Print Shop Lease: $7,766.26 monthly (19.83% savings from previous contract)
Print Shop Usage: $6,000.00 monthly (estimated)
CPC: $.0032 B&W/$.040 Color
Food & Nutrition: $907.20 monthly (10% savings from previous contract)
Food & Nutrition Usage: $250.00 monthly (estimated)
CPC: $.0034 B&W/$.040 Color
The cost per copy (CPC) includes toner cartridges, staples, service, maintenance, parts and labor.
The district will also be exercising the $1 buyout option with our ending lease agreement, for 45 low volume multi-function units. These units will be utilized district-wide where needed. The CPC for these units (attached) will include all toner, staples, service, maintenance, parts and labor. Ricoh will arrange for the pickup and redistribution of each of these 45 units, at no charge, during the initial launch of the new contract.
Included with the new lease agreement, Ricoh will ...
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