Title and Board Action Requested
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Award RFP No. 27-946-01 Purchasing Card (P-Card) Program and approve the Master Commercial Card Agreement to J.P. Morgan for the implementation and servicing of district-wide purchasing cards, offering a competitive rebate program.
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Executive Summary
The Executive Director of Support Operations, on behalf of the Superintendent of Schools, hereby requests the Board to award RFP No. 27-946-01 Purchasing Card (P-Card) Program to J.P. Morgan and approve the Master Commercial Card Agreement for the implementation and servicing of a district-wide purchasing card program.
Under this agreement, J.P. Morgan will provide all credit cards and related services, including an administrative platform with robust tools, user controls, spending limits, extensive reporting features, fraud protection as well as transaction integration with our ERP system. There are no fees associated with the implementation of the program and the District is offered a rebate structure based on annual spending. It is estimated that the District could receive $65,000 in annual rebates. It is anticipated that this figure may increase with possible expansion of the program.
My Contact
Steve Crognale
Executive Director of Support Operations
(352) 797-7063
2023-28 Strategic Focus Area
Priority 5: Fiscal Transparency and Capital Planning
Financial Impact
See attached budget sheet.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.