Title and Board Action Requested
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Approve the agreement and authorize the purchase of goods from United Data Technologies for an estimated annual price of $699,570.61 for 4 years.
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Executive Summary
The Director of Technology and Information Services, on behalf of the Superintendent of Schools, hereby requests the Board approve the proposed refresh of teacher and administrator laptop devices. Including an extended accidental damage warranty and associated equipment for an estimated cost of $2,798,282.44 with annual payments of $699,570.61 for four years.
Teacher and administration laptops were last refreshed in 2016 and these units are now obsolete and becoming increasingly costly to maintain. They are also becoming incompatible with current software and systems that teachers need to instruct our students. This purchase will include laptop devices for all teachers as well as devices for administrators, docks and an extended accidental damage warranty to cover damages to laptops thereby minimizing the financial burden to the District for repairs and replacement devices.
My Contact
Joseph Amato
Director of Technology and Information Services
Amato_j1@hcsb.k12.fl.us
(352) 797-7006 ext. 102
2018-23 Strategic Focus Area
Pillar 5: Fiscal Responsibility & Organizational Effectiveness
Financial Impact
The cost for this agenda item is $ 699,570.61 for 4 years, see attached budget sheet. The cost for the previous fiscal year was $ 0.00.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.