Title and Board Action Requested
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Approve amending bid no. 21-910-26, HVAC Equipment & Parts, Installation, Repair Services & Related Products awarded to Balanced Mechanical & Plumbing, D-Mar Contracting & Development, Key Mechanical, Mechanical Services of Central Florida, Tampa Bay Trane/Trane US, and The Ware Group/Johnstone Supply to adjust the estimated annual spending amount and authorize purchases for an increased estimated annual amount of $2,000,000.00.
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Executive Summary
The Director of Maintenance, on behalf of the Superintendent of Schools, hereby requests the Board Approve amending the estimated annual spending amount for bid no. 21-910-26, HVAC Equipment & Parts, Installation, Repair Services & Related Products, to Balanced Mechanical & Plumbing, D-Mar Contracting & Development, Key Mechanical, Mechanical Services of Central Florida, Tampa Bay Trane/Trane US, and The Ware Group/Johnstone Supply and authorize the purchases for an increased estimated annual amount of $2,000,000.00. This contract was originally brought to the Board on October 27, 2020 for an estimated annual amount of $400,000.00. Due to the increase in work projects, an estimated annual amount of $2,000,000.00 is being requested.
My Contact
Brian Still, Director of Maintenance
Still_b@hcsb.k12.fl.us
(352) 797-7071
2018-23 Strategic Focus Area
Pillar 3: Facility Operations
Financial Impact
The cost for this agenda item is estimated at $2,000,000.00, see attached budget sheet. The cost for the previous fiscal year was $ 563,105.20.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.