Title and Board Action Requested
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Approve the purchase of wireless access points and licenses from Southeastern Services, Inc. for an estimated price of $112,679.60.
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Executive Summary
The Director of Technology and Information Services, on behalf of the Superintendent of Schools, hereby requests the Board approve the purchase of goods from Southeastern Services, Inc.
We are requesting to purchase wireless access points and licenses from Southeastern Services, Inc. in order to upgrade our district wide wireless (Wi-Fi) system. The upgrade is necessary to maintain wireless internet access in all of our schools and facilities, replace obsolete and no longer supported access points and to allow for adequate Wi-Fi coverage for student devices including the One to One laptops. The purchase will consist of wireless access points and licenses for the access points. This vendor was the low bid in the E-rate Form 470 competitive bidding process. The cost of this equipment is $563,398.00 and is eligible for a proposed E-Rate discount of 80% and may be purchased on an as needed basis over a 5 year period. The District has been approved to receive $450,718.40 in Federal E-Rate discounts on the purchases of equipment during the 5 year period with the remaining 20% ($112,679.60) to be paid by the District with Millage funds as planned in the Millage budget. The purchase of equipment contained in this agreement is based on availability of E-Rate and Millage funding. If there is not available funding from either or both sources, equipment purchases may be reduced or eliminated.
My Contact
Joseph Amato
Director of Technology and Information Services
Amato_j1@hcsb.k12.fl.us
(352) 797-706 ext. 102
2018-23 Strategic Focus Area
Pillar 5: Fiscal Responsibility & Organizational Effectiveness
Financial Impact
The cost for this agenda item is $ 112,679.60, see attached budget sheet. The cost for the previous fiscal year was $ 0.00.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.