Title and Board Action Requested
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Approve Fiscal Year 2022-2023 Budget Amendment No. 2 for Quarter Ending December 31, 2022
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Executive Summary
The Director of Budget, on behalf of the Superintendent of Schools, hereby requests the Board’s approval for Fiscal Year 2022-2023 Budget Amendment No. 2 for Quarter Ending December 31, 2022. This amendment is certified to be correct by the Finance Department.
• General Fund
Estimated revenues were adjusted for collections received during the quarter. Estimated Federal through State & Local Sources increased $175,124 due to the FEMA reimbursement received during the Quarter for Hurricane Ian.
We received the 3rd FEFP Calculation from FLDOE based on the October survey period. There was a decrease in unweighted FTE in the amount of (281.10) when compared to the 2nd Calc. This resulted in a net reduction in base and categorical funding in the amount of ($2,068.596). Class-size funding was reduced by another ($342,468) loss. At the Final Budget hearing in September, we reserved $4.9M for an FEFP/FTE loss. This reserved covered the FEFP reduction completely.
Last year we saw our Family Empowerment Scholarship “FES” reduction increase from $9.7M to $11.8M. When the 2nd FEFP Calc was released in July, we saw this FES reduction increase to $14.3M. A pro-active approach to the 2022-2023 budget was taken by appropriating an additional $2.4M for a possible increase in the FES reduction. Based on the October survey, the increase in the FES reduction was only $595,471 with a prior year adjustment to what was withheld in 2021-22 of ($204,918). The budgeted appropriation of $2,409,290 more than covered the actual FES adjustment and was transferred back to Unassigned Fund Balance.
The last adjustment to our FEFP State funding was the reinstatement of the School Recognition funding. The total of $1,055,144 was awarded to Hernando County School District. The following schools will be the recipients of this funding:
Pine Grove Elementary
Suncoast Elementary
Chocachatti Elementary
Challenger K-8
Winding Waters K-8
Gulf Coast Academy
Estimated Revenue from Local Sources increased based on actual collections. Interest income increased $369,280, Adult Education Fees increased $37,097 and Miscellaneous Local Revenue increased by $153,938 based on actual collections. We received $32,283 more in Capital Credit from WREC than what was projected, with the remaining Miscellaneous Local Revenue coming from Use of Facilities and Reimbursement of Expense earnings.
In Other Financing Sources, we received an additional $10,527 for Loss Recoveries, and an additional $2,336,000 transferred into General Fund from Capital Projects for Miscellaneous Maintenance projects.
Appropriations were amended to reflect the following adjustments:
Increase in Districts’ portion of Health Insurance Benefits $1,570,000
Instructional Salary Increases 2,414,943
Miscellaneous Maintenance Projects Added 2,336,000
Increase in hourly rate for Kelly Services Substitutes 1,586,557
School Recognition Bonuses/Fringe 1,055,144
Family Empowerment Scholarship Budgeted Increase (2,018,737)
Adj for Vacant Positions not filled ( 979,269)
Net Increase in Appropriations $5,964,638
Ending fund balance is estimated at $26,529,666 or 12.57% of General Fund revenues and includes reserves (non-spendable) for inventory in the amount of $1,220,315, the (assigned) for Health Insurance Rebates/Profit Sharing/Wellness in the amount of $2,643,074, reserve for New School Operating costs in the amount of $2,000,000, and reserve for Maintenance/Facilities/Safety in the amount of $2,121,314. There is an (assigned) reserve for the ESSER funded positions and the remaining reserve for FEFP/FTE adjustment in the amount of $1,098,918. In February, we will have another survey that will determine our funding for the 2nd half of the year. The results will be adjusted in our 4th FEFP Calc that the District will receive in late April or early May.
• Debt Service
Estimated Revenues increased $24,782 in interest earnings. No other adjustments were made to Debt Services.
• Capital Projects
Estimated Revenues increased a total of $438,868 based on actual revenues received from Interest and Impact earnings and an adjustment to the Safety Grant that carried in from 2021-2022.
Estimated Appropriations increased $9,129,557 based on transfers in from the Capital Projects fund balance for the following projects that were Board Approved between 10/1/22 - 12/31/22:
Springstead High Bleacher/Press Box project
Powell Middle School - Trane Contract
Maintenance White Fleet
Weeki Wachee High Professional Design Services
Fox Chapel Middle HVAC Equipment
District Office TIS Server Upgrade/HVAC and Alarm System
Deltona Elementary Installation of Wall & Removal @ Cafeteria
Powell Middle School - Painting Project
Winding Waters Cafeteria Project
District Office Roof Replacement Project
Central High Portable Restorations
Fox Chapel Middle Lights & Ceiling Tiles
Brooksville Elementary Nexus Emergency Lights
Chocachatti Elementary Intercom Upgrade
Pine Grove Elementary Pre-K Playground
Westside Elementary Canopy Project
Fox Chapel Middle ADA Parking Lot
Hernando High Tennis Court Project
Safe Schools Egress Projects
Safe Schools White Fleet
Safe Schools Gate Projects
Safe Schools Vehicle Traffic Gate Projects
Deltona Elementary New Metal Canopy for Dining Area
Capital Projects Ending Fund Balance Reserved for Future Projects @ 12/31/22 is $35,540,512.
• Food Service
Estimated Revenues increased $214,475 due to the receipt of Share Our Strength/No Kid Hungry Grant and Food Service Equipment Grants for Eastside Elementary and Westside Elementary.
Appropriations were amended for 2022-2023 salary/fringe increases for Food Service staff. Additional appropriations were added in the amount of $471,333 for the Food & Nutrition Supply Chain Assistant Grant and $48,015 for (22) Food Service Commercial Food Processors.
• Special Revenue
Revenues increased by $2,302,742 due to the receipt of the following roll forward and new 2022-2023 grants as follows:
Title II Training & Recruitment Grant $51,000
IDEA Preschool $94,018
IDEA $2,026,659
Title IV $58,482
UniSig School Improvement $67,500
Title III NCLB $13,879
SED Network II ($8,822)
Appropriations were moved between objects to reflect normal operational activity for the quarter as outlined in the individual grant applications.
• Special Revenue - ESSER I
There were no adjustments to estimated Revenues or Appropriations for this quarter.
• Special Revenue - GEER I
Estimated Revenues and Appropriations were adjusted to reflect the closure of the GEER I - Cares K12 CTE Infrastructure Grant.
• Special Revenue - ESSER II
There were no adjustments to Estimated Revenues.
Appropriations were moved between objects to reflect normal operational activity for the quarter as outlined in the individual grant application.
• Special Revenue - CRRSA GEER II
This is a new Coronavirus Response & Relief Supplemental Workforce grant that opened during the quarter. The estimated revenue is $1,173,900.
Appropriations were set up based on the approved narrative in the individual grant application.
• Special Revenue - ESSER III
Estimated Revenues were adjusted as follows:
ESSER III - Formula Grant to LEAs - Learning Loss increased $28,996
ESSER III - American Rescue Plan decreased $22,014
ESSER III - American Rescue Plan Supplemental Program added $1,408,835
Appropriations were moved between objects and/or added based on normal operational activity for the quarter as outlined in the individual grant applications.
• Special Revenue - American Rescue Plan/Homeless Children & Youth
Estimated Revenues were added to reflect two new Grants under this program. Estimated Revenue for the High Impact Reading Intervention & Support was added in the amount of $466,090 and the American Rescue Plan Instructional Materials Grant was added in the amount of $335,762.
Appropriations were added to correspond with the narrative outlined in each individual grant application.
My Contact
Kendra L. Sittig
Director of Budget
(352) 797-7004 x418
2018-23 Strategic Focus Area
Pillar 5: Fiscal Responsibility & Organizational Effectiveness
Financial Impact
As per Budget Amendment Detail
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.