Title and Board Action Requested
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Approve the amendment to the contract for multi-function copier devices, Piggyback of OMNIA Partners/US Communities, National IPA & NCPA, Contract No. 2021002788, Print Goods & Services, awarded to Ricoh USA for the addition of one (1) multi-function device and authorize the increase in contract lease cost by $382.07 monthly for the remainder of the lease term.
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Executive Summary
The Director of Purchasing and Warehousing, on behalf of the Superintendent of Schools, hereby requests the Board approve the amendment to the contract for multi-function copier devices, Piggyback of OMNIA Partners/US Communities, National IPA & NCPA, Contract No. 2021002788, Print Goods & Services, awarded to Ricoh USA for the addition of one (1) multi-function device to the District Fleet Product Schedule.
This additional device is for the Facilities and Construction Department. A wide format, MPW6700SP, multi-function (copier, scanner & printer) unit specifically for the printing of designs. The additional lease cost is $382.07 monthly for the remainder of the contract lease term (53 months) effective July 1, 2026. The new monthly lease cost beginning July 2026 for District Fleet, with the approval of this addendum is $17,348.87.
The original contract was Board approved on July 29, 2025, Agenda No. 26-3165.
My Contact
Christopher Reckner
(352) 797-7060
2023-28 Strategic Focus Area
Priority 5: Fiscal Transparency and Capital Planning
Financial Impact
See attached budget sheet.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.