Title and Board Action Requested
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Approve Fiscal Year 2022-2023 Budget Amendment No. 3 for Quarter Ending March 31, 2023
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Executive Summary
The Director of Budget, on behalf of the Superintendent of Schools, hereby requests the Board’s approval for Fiscal Year 2022-2023 Budget Amendment No. 3 for Quarter Ending March 31, 2023. This amendment is certified to be correct by the Finance Department.
• General Fund
Estimated revenues were adjusted for collections received during the quarter. Estimated Federal Direct Sources increased $5,699 from the Reserve Officer Training Corps (ROTC) reimbursement.
Estimated revenues from State Sources increased $11,435 due to an adjustment with our DJJ-PACE revenue. Workforce Education Performance Incentive revenue increased $16,829. Revenue reimbursement for the VPK program increased by $173,086. Miscellaneous State revenue increased a total of $169,234. The Transportation Department received grant funding for the Driving Choice Grant in the amount of $121,234. The remaining balance of $27,000 was the collection of the revenue earned by the first cohort group of teachers taking the CIVICS Seal of Excellence Course. Educators who participate and complete this course earn a stipend of $3,000 each.
Estimated revenues from Local Sources increased $1,246,953 based on collections from multiple sources. Tax redemptions and rental income received totaled $20,644; Interest income was $694,149; Adult Education revenue totaled $149,497 from multiple revenue sources; Gifts and Grants totaled $1,866; and Miscellaneous Local revenue increased by $380,798. From these local sources, the District received $150,000 from Florida Blue for our Wellness program, $51,000 from the VPK program at Chocachatti Elementary School, $16,000 from the Early Learning Coalition, $87,091 collected in cell tower rental and $20,919 in reimbursement from PHSC for the Coordinator of Pathway Success. Other miscellaneous revenue sources were from Use of Facilities, Rental Income and YMCA reimbursement. In Other Financing Sources, we received $5,834 for Loss Recoveries.
Appropriations were amended to reflect the following budget transfers from the Maintenance/Facilities/Transportation/Safe Schools Reserve:
|
Electronic Vehicle Gate Motors |
$50,000 |
|
Emergency Microphone Controls |
$125,000 |
|
District Control Room Equipment |
$50,000 |
|
Additional Signage |
$25,000 |
|
WWK8 Annual Lease on Portables |
$69,636 |
|
Electrical/Cabling for Portables |
$75,000 |
|
Conference Set-up Equipment |
$7,111 |
|
Transportation Contracted Mechanics |
$20,000 |
|
Plant Survey |
$16,500 |
|
Balance on Lift School Bus - Driving Choice Grant |
$27,136 |
Based on the October recalibrated survey, $60,379 was pulled from the FEFP/FTE Adjustment Reserve and distributed to schools discretionary and printing budgets.
In January, a contract payoff analysis was completed to identify all active employees and their remaining contract balance. This allowed us to review all vacant positions that were previously unfilled and had subsequently been hired as well as staff no longer with the District.
In February, all District departments were asked to review their unspent/unencumbered Budgets. The total unspent budget identified in this process to be returned was $170,123.
The Beginning fund balance was changed to record revenues and appropriations that were not received until well after our fiscal year cut-off. Ending fund balance is estimated at $26,590,138 or 12.50% of General Fund revenues and includes reserves (non spendable) for inventory in the amount of $1,220,315, the (assigned) for Health Insurance Rebates and Profit Sharing/Wellness in the amount of $2,677,428; reserve for New School Operating costs in the amount of $2,000,000; reserve for ESSER funded positions in the Amount of $2,500,000; reserve for Maintenance/Facilities/Transportation/Safe Schools in the amount of $1,187,827 and the FEFP/FTE adjustment reserve in the amount of $1,038,539. Our Unassigned fund balance is $15,966,030 or 7.51% of General Fund revenues.
Our General Operating Fund balance has remained relatively steady since last quarter when we ended December 2022 with a total of $26,529,666 or 12.57% of General Fund revenues.
• Debt Service
Estimated revenues increased $153,938 for Racing Commission funds and $17,533 for
interest income.
Beginning fund balance was changed to record the issuance of debt for future bus purchases. No other adjustments were made to Debt Services.
• Capital Projects
Revenue from State sources increased $2,500,000 for the additional allocation given for the Wilton Simpson Technical College. Revenue from Local sources increased $488,788 primarily from interest earnings and impact fees.
Appropriations were amended as follows:
$2,500,000 was added for the Wilton Simpson Technical College additional allocation.
$ 325,000 was added for the Student Station Expansion at Central High
$ 560,000 was added for new Generators at Moton, Challenger K8 and District office.
$ 327,387 was added for Cafeteria tables at Hernando High, Central High, Powell Middle, DS Parrott Middle, Pine Grove Elementary and Deltona Elementary.
Beginning fund balance was changed to record additional impact fee revenue and
appropriations that were received well after the fiscal year cut-off. Capital Projects Ending Fund balance for future projects @ 3/31/2023 is $33,824,064.
• Food Service
Revenue from Federal through State sources increased $457,633 based on collections from the Supply Chain Assistance program. An additional $50,000 was received from the Share Our Strength (No Kid Hungry) Act.
Local revenue increased $107,417 from various sources such as student lunches, adult lunches, student/adult ala carte, student snacks and miscellaneous.
Appropriations were amended based on the contract balance analysis to account for vacancies that were filled since the beginning of the fiscal year. Budget was added in the amount of $55,000 for the purchase of a Food Service vehicle.
• Special Revenue
Revenues increased $951,825 due to the receipt of amended 2022-2023 grants as follows:
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Adult Education - Geographic |
$113,000 |
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Title I Basic |
$(78,730) |
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IDEA - Preschool |
$28,770 |
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IDEA - Discretionary |
$(163,914) |
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Perkins Grant |
$67,000 |
|
Title I School Improvement |
$73,422 |
|
Title I Training & Recruitment |
$697,646 |
|
Title III NCLB |
$1,799 |
|
Title IV |
$212,832 |
Appropriations were moved between objects to reflect normal operational activity for the quarter as outlined in the individual grant applications.
• Special Revenue - ESSER I
This grant has closed
• Special Revenue - GEER I
This grant has closed.
• Special Revenue - ESSER II
Estimated revenues increased $2,555,061 for the award of the Supplemental Programming grant received during the quarter. This grant will fund the following:
ESOL Camp
End of School/Assessment Bootcamps
3rd Grade Reading Camp
Kindergarten Preparation Camp
ACT Bootcamps
College/University Camps
After School Programs & CTE Summer Camps
Youth Drone Camps
Arts4All Camps
Talents & Trades
Appropriations were added based on the approved budget narrative approved by Florida
Department of Education. These grants will close in September 2023.
• Special Revenue - CRRSA GEER II
There were no adjustments to Estimated Revenues.
Appropriations were moved between objects to reflect normal operational activity for the quarter as outlined in the individual grant application. This grant will close in September 2023.
• Special Revenue - ESSER III
There were no adjustments to Estimated Revenues.
Appropriations were moved between objects to reflect normal operation activity for the quarter as outlined in the individual grant applications. These grants will close in September 2024.
• American Rescue Plan/Homeless Children and Youth
Estimated revenues were added to reflect a new grant under this program. Estimated revenue for the Targeted Mathematics & STEM Experiential Activities grant was added in the amount of $427,435. This grant includes $7,452 for Gulf Coast Academy and BEST Academy.
Appropriations were added to correspond with the narrative outlined in the individual grant application. These grants will close in September 2024.
My Contact
Kendra L. Sittig
Director of Budget
352-797-7004 ext 418
2018-23 Strategic Focus Area
Pillar 5: Fiscal Responsibility & Organizational Effectiveness
Financial Impact
As per Budget Amendment Detail.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.