Title and Board Action Requested
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Award RFP #23-205-35 Transportation Management System To Educational Logistics For School Bus Routing And Where’s The Bus For GPS System/Services and Authorize the Spending for an Estimated Cost of $296,942.00 for First Year Implementation and Installation and $128,751.00 for an Annual Recurring Cost.
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Executive Summary
The Director of Transportation on behalf of the Superintendent of Schools, hereby requests the Board Award RFP #23-205-35 Transportation Management System To Educational Logistics for School Bus Routing and Where’s The Bus For GPS System/Services and authorize the spending for an estimated cost of $296,942.00 for the first year implementation and installation and $128,751.00 for an annual recurring cost.
Where’s the Bus will provide GPS, student ridership, parent app, school view, field trip, and driver time and attendance. Student ridership will provide an additional layer of student safety for parents to know when their student(s) have boarded and disembarked the bus. The implementation and installation cost for Educational Logistics is $33,810. The annual recurring cost is $25,810. Where’s the Bus has an implementation and installation cost of $263,132 with an annual recurring cost of $102,941. The total initial cost is $296,942 to be included in the 2023-2024 fiscal year budget and annual recurring cost of $128,751.
My Contact
Ralph Leath
Director of Transportation
352/797-7003
2018-23 Strategic Focus Area
Pillar 5: Fiscal Responsibility & Organizational Effectiveness
Financial Impact
$296,942. See attached budget sheet. The cost for the previous fiscal year was 92,801.06.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.