Title and Board Action Requested
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Approve the purchase of support staff desktop and laptop devices at the schools and district office, including an extended accidental damage warranty and associated equipment from United Data Technology for an estimated cost of $341,289.00.
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Executive Summary
The Director of Technology and Information Services, on behalf of the Superintendent of Schools, hereby requests the Board approve the proposed refresh of support staff desktop and laptop devices at the schools and district office, including an extended accidental damage warranty and associated equipment from United Data Technology for an estimated cost of $341,289.00
Support Staff laptops and desktops were last refreshed in 2018, and these units are now obsolete and becoming increasingly costly to maintain. Additionally, Microsoft is requiring all devices to update to Windows 11 by October 2025, and there are minimum system requirements for this upgrade that the current obsolete support staff devices do not meet, therefore they cannot migrate to Windows 11. All support and security patches will be discontinued for Windows 10 in October 2025 which will create an unacceptable risk to continue to use any device not capable of migrating to Windows 11. Further, the current devices are becoming incompatible with current software and systems needed to administer the schools and district office and needed to instruct our students. This purchase will include laptop and/or desktop devices for all support staff as well as docks and an extended accidental damage warranty to cover damages to devices thereby minimizing the financial burden to the district for repairs and replacement devices.
My Contact
Joseph Amato
Director of Technology and Information Services
(352)797-7006 ext. 102
2023-28 Strategic Focus Area
Other
Financial Impact
See attached budget sheet.
If expenditure is not currently budgeted, this will serve as the budget amendment when Board approved. If the agenda item includes the purchase of goods or services, the funds requested are an anticipated amount and may fluctuate depending on such factors as current market conditions, product availability, additional funding sources, and the needs of the District. Should the actual cost exceed the anticipated amount, the Board approves the additional cost, after review by the superintendent, but not in excess of the funds available in the site’s approved annual budget.